Purchase order

Generate a purchase order PDF from your selected products to order from your suppliers.

Prerequisites

• Have selected one or more products in the project list
• Active filters determine which products are included in the export

See Select products for bulk selection.

Generate a purchase order

1. In the project Products tab, select the products to order
2. Click Export > Purchase order
3. Fill in the form:
   • File name
   • Purchase order number (required)
   • Date
   • Supplier address
   • Issuer address (your agency)
   • Delivery details
   • Notes (optional)
   • Include VAT (checkbox)
4. Click Export & Preview to preview the document
5. Confirm generation

Track generation

PDF generation takes a few moments:

1. A Please wait… message appears during processing
2. Once complete, the File generated successfully message appears
3. Download the file or close the window

Find the purchase order

The PDF is saved in the project Files tab, in the Exports folder.

See Files to access it later.

If generation fails

If generation fails:

1. A File generation failed message appears
2. Click Retry
3. If the problem persists, refresh the page and run the export again

info

If the download link has expired, go back to project Files to download the document from the Exports folder.

Other exports

Archispec also offers:

• Spec book (PDF) — product sheets for the client or site
• Spreadsheet (Excel) — detailed list for internal tracking

See Select products.